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10 Tips To Follow When Your Are Taking Minutes At A Meeting Or A Conference !
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10 Tips to Follow When Your Are Taking Minutes at A Meeting Or A Conference !

Are you about to take minutes for the first time and wondering how to do so? here are 10 easy points to follow!

1. Check that you have got a correct agenda of the meeting you're taking the minutes for. Don't hesitate to ask any question to the person in charge of the meeting if you don't understand anything.

2. If you can, try to read the minutes from previous meetings at least two days before so you are aware of the issues that have been discussed before. This will give you the opportunity to catch up with any topic you are not aware of.

3. If you need to hire a Central London meeting room, there are many Central London meeting rooms for rent. The Space Centre, a conference centre in London has some of the best meeting, conference and training rooms for hire.

4. If you want to make sure that you are seating next to the person in charge of the meeting, arrive at least 1 hour earlier. You can arrange the meeting room as you want it to be.

5. Using a recorder is sometimes useful to record all the important details you wish to remember. Don't forget that some meetings are hold on a fast pace.

6. You don't have to write down every word but make certain that you simply are taking note of all the main ideas that are mentioned throughout the meeting.

7. If a vote is taken - show of hands or any other sort - ensure you write down the correct results of the vote, if it had been unanimous or not and all the scores, null or blank ballots and the number of abstention.

8. Giving the minutes to all the participants as soon as possible is really important. Don't wait until more than 24 hours. Busy people won't remember what happened during the meeting and any delay is crucial for them. Some people will only take action after receiving confirmation from their copy of the minutes.

9. Sometimes you need to hire a meeting room in central London. In that case, make sure that it is central, easy to access and offering free tea and coffee. For example, The Space Centre, a conference centre in London has some of the best meeting and training rooms for hire. Ideally situated near Saint Pancras, Euston and King Cross train stations, this centre offers affordable rooms to hire for conferences, interviews and training courses.

10. Don't forget to archive the minutes preciously and keep your recording for at least 1 year just in case someone would contest the minutes.


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