Why You Really… Really Need 5s Supplies
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Why You Really… Really Need 5s Supplies

Is there anything more frustrating than not being able to find something? Whether its your car keys, your cell phone, or your trusty Phillips head screw driver, nothing grinds your progress to a halt like searching for things that should be right there in front of you. The more stuff you have, the harder it is to find what you really need at any given moment. This creates wasted motion, wasted time, and a lot of wasted effort. This is the fundamental productivity killer that 5S was designed to fight. The 5S system is named for 5 necessary actions for organizing a workplace (or any other place for that matter):

Sort

Set-in-Order (Straighten)

Shine (Sweep)

Standardize

Sustain

Do these 5 things, and you will ensure point-of-use placement and availability of all your items, but you will need some 5S supplies to accomplish this goal. Why? You need a place to store things, for one. Just tossing everything you have in a drawer or toolbox is what got you into this mess in the first place. 5S storage should guide where you place things and from where you retrieve them. This means that your storage system must be at the place of use and visually intuitive. With the right 5S supplies, visual management is a breeze. From labels, to colour coding film, to foam tool kit cut-outs, the right visual signals make all the difference.

Don™t be confused by the last though. Sustain doesnt mean to keep things the same. It means you should keep doing 5S, and this is a process of continuous improvement, or Kaizen. As your needs and your processes change as part of your ongoing improvement efforts, you will have to repeat the actions of the previous s in order to maintain a relevant 5S system. This means keeping 5S supplies like Red Tags, coloured sheets, and customizable storage units ready and available when you need them. This doesnt mean you'™ll need to build up inventory (that would be antithetical to 5S and Lean in general). But you should have a reliable and efficient supply chain in place for acquiring the items you will need. Just like with other processes, the 5S process should never be brought to a stand still just because you cant find the necessary items or materials.

5S and all other process improvements are ongoing. The more you can break down the barriers between discovering problems and testing solutions, the quicker you will overcome obstacles and reinforce a culture in visual management of continuous improvement throughout your organization.

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Street Talk

Thanks for ideas of keeping track of things!

Reply
  about 1 year ago

Thanks for your feedback dear Cynthia Ann Leighton !

Reply
  about 1 year ago
Linda27  

Ooo, that sounds like me, tossing everything in a drawer. I have my pens and paper for writing down what I need to remember lying everywhere on my table. I really need to organize my workplace. My main problem is when I come to sit in front of this computer and start reading emails, everything just continues from there - so many things to do and before I know it, the day is over again. I think I must start organizing first thing tomorrow morning and see if I can't keep it that way. I seem to think everything is important and must be on my table so that I don't forget about it. Thank you for sharing

Reply
  about 1 year ago
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