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How To Choose, Hire And Arrange A Meeting Room In The Uk?
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How to Choose, Hire And Arrange A Meeting Room In the Uk?

A successful business meeting is not only based on the participants and its topic; it is also based on how the meeting is organized, to make sure every participant interact well with each other and will take the best of the discussions. Here are some useful tips to follow:

First of all if you are looking to hire a conference room, big cities have plenty to choose. But before getting committed with any of these, you should check out some important points.

  1. Firstly, read in between the lines: some cheap meetings rooms are not that cheap when extras' are coming on top of the invoice at the end of the day. So check out that the charts, pen, tea, coffee and Internet connection are all inclusive. An average budget to hire an all inclusive central London meeting room shouldn't be more than £20 a day per participant.
  2. Secondly make sure that your meeting room is accessible by everyone. For example, London's tube is not easy for someone leaving outside he city. So you should find a meeting room to hire near a train station. It is even better if this spot is near a big hub like the Saint Pancras / Euston stations.
  3. And finally avoid any embarrassment by making sure every participant can access easily to the meeting room. Think about a “no lift/disabled guest” mixture...

Now that you found the perfect meeting room to hire, think ahead about how it should be arranged as the room's capacity may vary slightly.

First question to ask yourself is “what is the main meeting's point?”

- Is it a business meeting where any participant should be able to interact with others?

- Is it a conference where one speaker is going to speak in front of an audience?

Your meeting room should be then arrange according to your answer.

  • For an interactive meeting, a “boardroom” style layout is the more convenient.
  • An informal discussion would be better in a small sized room with chairs in circle and without any table.
  • A conference meeting layout is more in a classroom style or with u-shape tables.

And like any big family events you will need to think ahead at a seating plan:

Avoid seating close participants together, they will chat to each other rather than being involved in the meeting.

Mixing up people during a business meeting is always a good opportunity for people from different part of a company to meet and to exchange new ideas.

Well done, your meeting room is booked now! with all these tips in mind, you will be successful in organizing a perfect meeting.


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