Top 10 Things To Consider When Moving Premises/offices
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Moving premises can be an extremely exciting time for any business, especially if you are upsizing and opening up new opportunities, however it doesn’t come without its stresses and strains. There is just so much to think about it can be hard to remember what you have arranged and what you haven’t. To help you make sure you’ve covered everything, here’s 10 top things to consider when moving premises.

1. Time Plan – if you treat your move as a project, you are more likely to complete it successfully and on time. As with any project there needs to be a detailed time plan to make sure that everything is on track for your goal date to complete the project.

2. Moving Budget – when you purchased your new premises, or agreed the costs of renting, did you take into account the costs that physically moving would incur on your business. Make sure you have a clear and realistic budget for the move so that you do not start on the back foot when you reopen for business.

3. Move Team – You need to decide whether you will be managing the move in-house or whether you will be hiring a moving team to do the job. Whoever the moving team is, they must all be in possession of and have agreed to your time plan so that everyone is working to the same deadlines.

4. Inventory – moving premises is a great time to have a good clear out to avoid anything you don’t need cluttering up your new work space. Make a clear inventory of all of your equipment, clearly noting what you are taking with you and what you are leaving behind.

5. IT and Systems- this is one of the most important areas of your move to plan because the productivity of many businesses runs solely on the efficiency of IT Systems. Notify your IT team early and plan the move thoroughly to ensure your business can be up and running in your new premises straight away.

6. Office Floor Plan – to make the move as seamless as possible, ensure that you have decided where all of the equipment will be placed in the new premises. Create a clear plan and make sure it is distributed to every person involved in the move.

7. Commercial Waste Management – it may be that your previous waste management provider doesn’t service the area you are moving to, so make sure to check whether you will need to find a new provider. Starting in a fresh premises is a great time to make some business changes for the better, and one of the current most forefront issues to consider is green business. If your green status is currently not very high, then than easy way to improve it is to choose a commercial waste management provider who maximises recycling.

8. Tell your customers – in all the moving stress and activity it can be easy to forget to communicate the move properly to your clients. Don’t forget to tell them in advance and remind them once the move is complete.

9. Updating stationary with new address – whilst you will probably remember to alter your postal address and your website, don’t forget to update any stationary that you are sending out either electronically or manually. It can look very unprofessional when these things are over looked.

10. Parking facilities- have you thought about where both your staff and your clients will be able to park at the new premises. Communicate this well in advance to avoid any unnecessary stress on an already very busy first day in a new office.

By making sure you have attended to all of these points you can guarantee your business a smooth transition and ensure that you are set up and ready to achieve great things in your new premises.


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